Who we are
We are the law firm EDB LAW (“Elise De Baerdemaecker attorney”, “us, “we”, “our”, “our firm”), incorporated under a private limited liability company incorporated named Kwetu BV under the laws of Belgium, with registered office at Meerlaan 105, 8300 Knokke-Heist, registered with the Register of the Legal Entities of Bruges under number 0770.766.354. The offices are located at Sluisweg 1, Blue Tower 1, 9000 Gent.
Our website is www.edb-law.be.
We are the controller for the personal data that we process, unless stated otherwise.
The type of information that we collect
The personal data that we may collect from you includes your first name, last name, job title, company name, e-mail address, company address, home address, telephone number, country, nationality, date and place of birth, civil status, ID-card, national number, VAT number, bank account details, register of legal entities number, device-specific information and log information (as described below) and other personal information that you may communicate to us or that is otherwise collected from you as described below (“Personal Data”).
How we collect information from you
Information that you provide to us
We collect Personal Data that you provide directly to us. For example, we collect information when you send us a request or an inquiry, become a client, apply for a job, subscribe to our e-newsletter, fill out a form or survey or submit an on-line meeting request, download information or documents that we publish, use our services or otherwise interact or communicate with us in any other way.
Information that we collect from other sources
We may also obtain information from other sources and combine that with the information that we collect as described above. For example, we may collect information about you from our clients (e.g. as our client’s employee, independent contractor, expert, accountant, etc.) or from third parties (including but not limited to social media platforms, data enrichment providers and publicly available sources, but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your Personal Data to us).
Information that we automatically collect
We may automatically collect information about you, including:
- Website usage: we log information, including the type of browser you use, access times, pages viewed, your IP address, your general location and the page you visited before navigating to our website.
- Device information: we collect information about the computer or mobile device you use to access our website, including the hardware model, operating system and unique device identifiers.
- Information collected by cookies and other tracking technologies: our law firm and our service providers use various technologies to collect information, including cookies. Cookies are small data files stored on your hard drive or in device memory that help us improve our services and your experience, see which areas and features of our services are popular, and count visits.
Why we collect information about you
As part of the assignment that you entrust to us as your lawyer, we collect a certain amount of information for the following purposes:
- to handle inquiries and requests
- to provide you with our legal services
- to carry out the tasks related to the assignment that you gave us
- to verify any potential conflict of interest within the law firm
- to comply with our legal obligations, including those under the Law of 18 September 2017 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (“Anti-Money Laundering Legislation”)
- to communicate with you
- to schedule a meeting
- to provide you with information regarding our services
- to manage our files
- to manage job applications to work at our firm
- to respond to public or private tenders for legal services
- for invoicing and administrative purposes
- to keep you informed on the latest legal news that can have an impact on you or your business, including our e-newsletters
- to provide, operate, optimize and maintain our website, system administration and security
- to compile aggregated statistics about the usage of our website and better understand the preferences of our clients and contacts
- to carry out other legitimate business purposes, as well as other lawful purposes about which we will notify contacts, visitors and clients.
Legal basis for processing
Our legal basis for processing the Personal Data described above will depend on the Personal Data concerned and on the specific context in which we process it. We primarily rely on four legal bases to process your Personal Data:
- We process Personal Data when it is necessary for us to do so in order to provide you with legal services pursuant to the contract that we have entered into with you.
- In some cases, we may also have a legal obligation to process your Personal Data, for example under the Anti-Money Laundering Legislation. If we ask you to provide Personal Data to comply with a legal requirement, we will make this clear at the relevant time and inform you on whether the provision of your Personal Data is mandatory or not (as well as of the possible consequences if you do not provide your Personal Data).
- In certain cases, we may process your Personal Data where it is necessary in our legitimate interests, where those legitimate interests are not overridden by your rights and freedoms. This may include, for example, the processing of your Personal Data on the basis of our client’s legitimate interests if you are our client’s employee, independent contractor, expert, accountant or other contact person identified by our client. This may also include direct marketing, usage statistics and analytics to better understand how to use our website so that we can improve our services.
- Where you have given us valid consent to use your Personal Data in certain ways, we will rely on your consent.
How long we keep your information
We will hold your Personal Data in our systems only for as long as is necessary for the relevant activity. Regarding the provision of legal services, we will hold your Personal Data after the termination of our contract for as long as necessary for tax, accounting and other legal reasons (e.g. under Anti-Money Laundering Legislation) or in order to safeguard our rights and interests or in the event of a dispute. Some Personal Data may also be kept for a longer period so that we can continue to send you updates on new legal developments that may have an impact on you or your business.
Who has access to your information
We will not share your Personal Data with any third parties for the purposes of direct marketing or otherwise sell or rent your Personal Data to third parties.
- With your consent or pursuant to your instructions (e.g. notaries, experts, bailiffs, etc.)
- To consultants, subcontractors and other service providers who need access to such information to carry out work on our behalf or to assist us in the provision of our website and other business-related functions such as website analytics
- As part of a duty to disclose or share your Personal Data in order to comply with a legal obligation, for example, by a court order, or for the purposes of prevention of fraud or other crime, or to enforce or apply our Terms and Conditions or to protect the rights, property or safety of our clients.
When we use third party service providers, we only disclose the Personal Data that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and to keep it for no longer than necessary for the purposes of completing the tasks and providing the services to you on our behalf.
Your rights in relation to your Personal Data
You have the following rights:
- Right to withdraw your consent
If we have asked for your consent to process your Personal Data, you may withdraw that consent at any time.
- Right of access
You can ask us what information we hold about you, and you can ask for copies of your Personal Data.
- Right to Rectification
You can ask us to correct your Personal Data it if it is inaccurate or to complete it if it is incomplete.
- Right of erasure
You have the right to ask us to delete your Personal Data in certain circumstances (for example, if we no longer need your Personal Data, if you initially consented to the use of your Personal Data but have now withdrawn your consent, if you have objected to the use of your Personal Data and your interests outweigh our interests)
- Right to restrict the processing
In certain circumstances, you have the right to ask us to stop using your Personal Data for a period of time (for example, if you believe we are not doing so lawfully).
- Right to object to the processing
You have a right to object to the processing of your Personal Data where we rely on our legitimate interests to process your Personal Data.
- Right to data portability
You have the right to ask that we transfer the Personal Data that you shared with us to another provider or that we give it to you a copy in a machine-readable format so that you can transfer it to another provider.
How you can access and update your information
For security reasons, we may request that you provide us with proof of your identity
Security precautions in place to protect the loss, misuse or alteration of your information
When you provide us with Personal Data, we take steps to ensure that it’s treated securely.
Non-sensitive details (such as, for example, your e-mail address, etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your Personal Data, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
Transferring your information outside of the European Economic Area
If you use our services while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those services.
If you have any questions or complaints
If you have any complaints about the way we processes your Personal Data, you can file a complaint with the Belgian Data Protection Authority: www.dataprotectionauthority.be.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated on 20 August 2021.